Throughout the course of your studies at UNSW, you may need to vary your enrolment, apply for a extension to your visa, or take program leave from your studies. There are a number of forms that will help ensure that these processes are carried out efficiently.

Variation to Candidature Form (pdf, word version)

When should I use the variation to candidature form?

The variation to candidature form can be used to make a variety of changes to your enrolment / candidature:

What signatures and other documents are required?

If you wish to vary your candidature (for example from full-time to part-time enrolment or vice versa) you will need to have the form approved and signed by your School’s Postgraduate Co-ordinator or Head of School.

If you are applying to change your enrolment to part-time, to work away from the University or for an extension to your enrolment, you will also need to submit information outlining the reasons for your request.

What variations can I make to my candidature as an International student visa holder?

International students who hold a student visa are required to be enrolled full-time.

International students granted program leave may be required to leave Australia for the period of leave from their candidature. If program leave is approved, this will be reported to the Department of Immigration and Citizenship (DIAC).

International students may:

When should I apply for a variation to my candidature?

Any variations of candidature must be applied for, and approved by the appropriate course authority, no later than 31 March for semester 1 and 31 August semester 2. Variations will not be granted retrospectively.

If you need to extend your student visa because of further studies or need extra time to complete your current program of studies, you have to prepare a new student visa application. You must lodge your student visa application before your current visa expires.

Research students must first complete the Visa Extension Form and then bring it to the Graduate Research School for endorsement. A new electronic Confirmation of Enrolment (e-CoE) will be produced, which you will need to take to the Department of Immigration and Citizenship (DIAC) so that your student visa can be extended.

UNSW International has outlined a summary of what you need to do to assist UNSW students in the application process - Please click here for details.

Please refer to www.immi.gov.au for the full procedure.

Please use this form if you require an extension past your current visa end date.

Visa Extension Form

To drop or add any coursework subjects within your higher research degree.

Course Variation Form

The Annual Progress Review Form and Coversheet will be be produced electronically and sent to Schools by the Graduate Research School. If you are provided a cover sheet by your School you will need to download the latest version of the Annual Review Form for completion below and then attach the cover sheet.

To apply for an extension of scholarship, please complete the Scholarship Extension Request Form. Please ensure all sections of the form are completed, and signed, before submitting it to the appropriate Research Administration Officer at the Graduate Research School. The form can also be submitted by email.

In accordance with university procedure, this form is to be used as an official statement of authorship and the location of data.

Statement of Authorship and Location of Data

Other
If you need information regarding anything not mentioned above, please contact the appropriate Research Administration Officer at the Graduate Research School.